Crewing Manager, Federal Fleet Services Inc. - Lévis, QC

[The Dieselduck]

Crewing Manager
Federal Fleet Services Inc. - Lévis, QC

Overview:

Main purpose of the job . Ensure FFS vessels are manned with qualified, certificated and medically fit seafarers in accordance with IMO STCW Transport Canada, company and client’s requirements. Responsible for oversight and coordination of vessel’s crewing & logistics and for the mobility and placement of vessel crew. Ensure vessel is adequately and competently manned within the prescribed budget. Encourage and promote a one ship, one crew, and one mission philosophy for entire vessel compliment. The responsibilities for this role include, but are not limited to the following:

Direct Liaison’s with FFS:

Operations manager
Vessel Masters
Vessel Chief Engineers

Health, Safety & Environment

Make sure to understand the importance of FFS’s workplace culture in regards to OHS and provide the team with the necessary support to foster that culture within their everyday activities.
Continually promote OHS awareness within your team and the corporation as a whole by leading by example and providing instruction, information, training and supervision to ensure the safe performance of all employees involved in the daily operations.
Resolve any OHS issues brought to your attention in a timely manner and notify the HSE team of the issue immediately.
Respond appropriately to any violations of the OHS policy and notify the OHS team of the issue immediately.
Ensure that FFS’s environmental policies are respected in all construction and repair projects.
Ensure the security of facilities and equipment and institute policies that will prevent or minimize loss, theft, vandalism or other damage.

Key tasks & responsibilities

Manage the recruitment of vessel crew.
Effectively carry out pre-engagement briefing of all seafarers in line with operational requirements.
Management of “Vessel Crew’ competency programs.
Coordination of crew rotations on and off FFS marine assets.
Oversight of vessel training and qualification matrix.
Ensure AMOS personnel data base is managed and maintained in accordance with company policy.
Provide professional advice to the HR Department regarding the appointment of vessels crew and all crewing related matters.
Ensure operations manager is advised of all crewing issues.
Establish and maintain direct lines of communication with clients crewing departments in order to develop and establish helpful relationships and teambuilding.
Provide risk assessments and general guidance when new contracts are being developed or negotiated.
Ensure vessel staffing needs are adequately forecasted and then resourced.
Monitor the annual crewing budget and provide reports.
In liaison and collaboration with all stake holders schedule vessel management and shore base manager meetings, provide input into crew seminars.
Ensure regular vessel visits and inspections are completed and documented as per the company’s IMS.
Form part of the Emergency Response Team in the established capacity.
Actively promote and comply with all QHSE policies and procedures.
Assist in communicating QHSE goals throughout the organization

Personal Behaviours & Qualities.

The job requires :

Very good leadership skills, the ability to gain respect, to motivate and lead by example
Very good managerial skills, the ability to build and maintain an onboard team spirit that promotes respect of others and recognizes dedication.
A positive and supportive approach to training which encourages all crewmembers to build and maintain their relevant technical knowledge and practical skills.
Very good planning, organizational and problem solving skills
Very good communication and listening skills
Ability to remain calm and focused at all times particularly in emergency and/or stressful situations

Behaviour Competencies:

Multi-Tasking – the ability to process information quickly and manage several tasks simultaneously.
Teamwork and Co-operation – the ability to work co-operatively within diverse teams, work groups and across the organization to achieve group and organizational goals.
Flexibility – the ability and willingness to adapt to and work effectively within a variety of diverse situations, and with diverse individuals or groups.
Information Seeking – implies going beyond the questions that are routine or required in the job. It may include “digging” or pressing for exact information; resolution of discrepancies by asking a series of questions; or less-focused environmental “scanning” for potential opportunities or miscellaneous information that may be of future use.
Integrity – refers to actions that are consistent with what one says are important. People with integrity “walk the talk” by communicating intentions, ideas and feelings openly and directly, and welcoming openness and honesty even in difficult situations.
Listening, Understanding and Responding – the desire and ability to understand and respond effectively to other people from diverse backgrounds.
Relationship Building – working to build or maintain ethical relationships or networks or contacts with people who are, or may be, potentially helpful in achieving work-related goals and establishing advantages.
Results Orientation – a concern for surpassing a standard of excellence. The standard may be one’s own past performance (striving for improvement); an objective measure (achievement orientation); challenging goals that one has set; or even improving or surpassing what has already been done (continuous improvement).
Self-Confidence – a belief in one’s own capability to accomplish a task and select an effective approach to a task or problem.
Organizational Commitment – the ability and willingness to align one’s own behaviours with the needs, priorities and goals of the organization, and to promote organizational goals to meet organizational needs. It also includes acting in accordance with organizational decisions and behaving with integrity.
Computer / Technical Skills – the ability to utilize and understand the strengths and limitations of the required software packages and tools to successfully complete assigned tasks effectively and efficiently.

Qualifications, essential skills and experience

Previous seafaring experience and certification desired.
Previous experience working in a crewing department required.
Good organizational and planning skills.
Clear concise communicator, written and verbal.
Able to multi task with the ability to process information accurately.
Proven ability to work with in and to meet tight deadlines.
Results oriented team player.
Consistently demonstrate integrity, acumen and vison.
Able to manage an unpredictable hours of work schedule adjust and adapt as needed.

Job Type: Full-time
Required language:
English

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